Aston Knight Solicitors is committed to ensuring that your privacy is protected. This policy sets out how we use and protect the information you give to us and we collect about you when you use our website and services; how you can instruct us if you prefer to limit the use of that information; and procedures that we have in place to safeguard your privacy.
We comply with the General Data Protection Regulation (the “GDPR”) in the collection, storage and use of information provided by you or obtained during the progress of your claim; the GDPR seeks to protect personal data and the rights of data subjects.
We reserve the right to update this notice at any time and therefore recommend you check this page regularly to see our most up to date policy.
It is important this notice is read in conjunction with our general terms and conditions which also provides information on confidentiality and data privacy.
This notice covers the following:
- Who are we
- Sources of information
- What information we collect about you
- How we use it
- Sharing your personal information
- How do we protect your personal data
- How long do we keep your information
- How you can access the information we hold about you
- Your rights
- Links to other websites
- Contacting us
Who we are
- Aston Knight Solicitors is the trading name for Aston Knight Solicitors Limited
- Authorised and regulated by the Solicitors Regulation Authority, No: 565338
- Registered in England and Wales, No: 07836491
- Registered offices: Lester House, 21 Broad Street, Bury, BL9 0DA
- ICO Registration Number: Z316506X
- Data Protection Officer: Mr Ayoub Khan
Sources of information
Most of the information about you is collected directly from you; in person, by telephone, text, email and/or via our website, to enable us to carry out the legal work you have instructed us to do so.
Other sources of information could include:
- A third party eg, a business or a claims management company
- Other third parties such as your employer, or a medical or financial institution, to enable us to carry out your instructions
- Publicly accessible sources, eg Companies House, HM Land Registry, online searches, social medial sites
What information we collect about you
We will collect, store and use personal information and sensitive personal data about you which can include:
- Personal details
- Family, lifestyle and social circumstances
- Financial details
- Business activities
- Information about your personal health, criminal convictions and offences (if any)
- Whilst unlikely, possibly information about your race, ethnicity, religious beliefs, sexual orientations and political beliefs
How we use it
We will only use your personal information when the law allows us to;
- to perform our contract with you and enable us to comply with our legal and regulatory obligations;
- to pursue legitimate interests of our own or those of the third parties, or on your behalf, provided your interests and fundamental rights do not override those interests;
- to protect yours or someone else’s vital interests
There may be several grounds our use of your personal information.
Sharing your personal information
We have a data protection regime in place to oversee and secure processing of your personal data.
We will not sell or rent your information to third parties We will not share your information with third parties for marketing purposes.
We will only use your information within Aston Knight Solicitors. However, there may be circumstances, in carrying out your legal work or to assist with your matter, where we may need to disclose or share some information with third parties, including third party service providers, for example;
Solicitors acting on the other side
Barristers or Counsel
Non-legal experts to obtain advice and assistance
Courts or Tribunals
HM Land Registry (to register a property)
HM Revenue and Customs (for Stamp Duty liability)
We require third parties to respect the security of your data and to treat in accordance with the law.
How do we protect your personal data
We recognise that your information is valuable and we take all reasonable measures to protect it whilst it is on our care.
We limit access to your personal data to those who have a genuine business need to access it who will only do so in an authorised manner and subject to a duty of confidentiality.
We use computer safeguards such as firewalls and data encryption. There is restricted physical access controls to our buildings and files to keep data safe.
How long do we keep your information
Your personal information will be retained, usually in computer or manual files, only for as long as necessary to fulfil the purposes for which the information was collected; or as required by law; or as long as is set out in any relevant contract you may hold with us (which for most matters will be a minimum of 6 years from the conclusion or closure of your legal work).
How you can access the information we hold about you
You have a right of access to the personal data we hold about you. We attempt to keep personal data correct and updated, and would therefore request you inform us if you believe the information needs to be corrected or updated.
You are entitled to request a copy of your personal data, known as a Subject Access Request (SAR). Such a request entitles you to your personal data only (ie, name, address, contact details, date of birth, health information etc), not the documents that contain the data and will not result in you getting a copy of your file.
Any such request should be made in writing to our Data Protection Officer.
In addition to the above and this privacy notice providing a transparent explanation of how we use your personal data, you have the following rights:
- The right to rectification – the right to require us to correct any mistakes in your personal information;
- The right to erasure (right to be forgotten) – the right to request the deletion or removal of your personal data in certain circumstances
- The right to object – the right to object to processing based on legitimate interests and direct marketing (including profiling)
- The right to restrict processing – the right to request the restriction or suppression of your data in certain circumstances, for example, if your contest the accuracy of your data.
If you would like to exercise any of your rights, or raise any complaints about the use of your personal data, please write to the Data Protection Officer at the Head Office, or email us via our secure contact form
By visiting https://www.astonknightsolicitors.co.uk/ you are accepting and consenting to the practices outlined in this privacy notice.
Links to other websites
We recommend that you check the privacy and security policies of each website you visit.
If you have any queries, comments, requests, or complaints regarding this policy, please contact us by post or via our secure contact form